East Anglian Orienteering Association

PRESENT: Tim Eden (Chairman/NOR), Rachel Thomas (SMOC), Dick Towler (NOR), Heather Sears (Coaching/NOR),Chris Morley (Treasurer/WAOC/CUOC), John Ward (WASH), Ursula Oxburgh (Points East/WAOC), Clive Coles (SUFFOC), Andrew Cordle (Technical/SOS), Brian Daniel (HAVOC), David Butler (Forest Liaison/SUFFOC), Neil Humphries (WAOC), Peter Leverington (Secretary/NOR)

1. APOLOGIES: Roger Stenson, Mark Collis, Sue Vine, Mick Presland, Colin West.

2. MINUTES OF LAST MEETING 21 January - approved.

3. MATTERS ARISING

• Mick Presland has had a response from English Nature which he will discuss with SMOC.
• Andrew Cordle expects to hear soon the result of our e-punching Lottery application.
• Short Races. SUFFOC will not be holding an event this year. Andrew Cordle agreed to liase with EA clubs over an agreed format. Experimental events/format this year

BOF Council report - Tim Eden

• BOF is likely to make a small surplus for 1999 (£8,000 or £28,000)
• Decision on funding expected soon from ESC (Sport England).
• Event levy - only EA opposed it. Council will monitor effect on numbers participating.
• Teresa Dudley recently appointed to the post of BOF Marketing Manager.
• Outline proposals for BOF four nation structure (including an EOA) to be put to the AGM.

• Comments wanted on Andrew Kelly's proposals for junior colour-coded & badge schemes.

• Agreed that telephone numbers/e-mail addresses only to be available on EA Web Fixtures. Home addresses to be excluded.
• Clive Coles offered Rendlesham Forest, remapped, for 2002 CompassSport Cup final.

• All the club capitation fees for 2000 have now been received.
• A draft balance sheet for 1999 was tabled. This showed a larger surplus than the 1998 figures. The EA Junior Squad has not spent all its budget. Current year also looks OK.

• Tim Eden welcomed Heather to her first EA meeting.
• Hilary Palmer will finally be stepping down as chairman of BOF Coaching Committee.
• EA Juniors are now doing well; coaches of other regions are noticing.

• EAJS participation in NOC short races went well. Beacon Hill was also used for squad coaching on the Saturday before the Hawksmoor Badge event.
• In the future Champions Cup in Belgium Edmund Keller won M14 class, Suzy Robertson was 3rd in W16 and Helen Gardner 5th in W14.
• Next full squad coaching will be on the day before NE1 at Brown Clee.

EAGAL Events

• SUFFOC will be use Knettishall as their EAGAL event. All EAGALs are now in place.
• Tim Eden circulated EAGAL Trophies for 1998 to club representatives at the meeting.
• The meeting discussed EAGAL rules. Tim Eden will give Pat Bedder the committee's recommendations.

• Lyn West reported that all was going well, with mapping substantially completed and preliminary course planning proceeding.
• Fred Northrop (WAOC) had agreed to help in laser printing maps and courses for both individual (NOR) and relay (WAOC) events.
• Mildenhall Upper School will provide floor space and meals and the PTA will hold a barbeque on the Saturday evening.
• a trial e-punching event is needed: hire from NWOA if the EA Lottery bid is not approved.
• EA members will be able run the individual courses after completion of the JIRC event.

• Because of the new AGM date will clash with half term

• Peter Leverington had spoken to army officials & thought the army land at Stanford Area might well not be available at the time of the event.
• Tim Eden to speak to John Woodall (EMOA) about Stanford
• an Event Co-ordinator should be appointed
• need to consider alternative EA areas - N Norfolk?. Clubs expressed concerns that EA lacked areas suitable for a C1 event.

6. THETFORD LIAISON - David Butler

• WASH, WAOC & SOS have problems because final, definitive permission for events arrives very late. David Butler will contact Forest Enterprise and discuss the problem.
• David Butler will be standing down as FC Liaison Officer at the AGM.

• Andrew Cordle said the Planners course would be held at High Lodge on 15 April.
• Peter Leverington has written to BOF Mapping Group about a mapping course in Nov.

• The meeting discussed a number of outstanding points on the revision to the Constitution. Rachel Thomas (SMOC) will circulate a draft to EA committee members for confirmation.
• Need for someone to propose adoption of the amended Constitution to the AGM.

• Ursula Oxburgh will not be continuing as Editor after the AGM.
• Need a replacement editor and also a separate distribution manager.

• SUFFOC alone have supplied database details of current club members and addresses.
• Club membership lists will be needed for voting in June at the AGM.
• Peter Leverington will be away for the AGM and preceding weeks. Someone is needed to handle the procedures before and during the meeting
• The following posts will be vacant and need to be filled at the AGM meeting if the Association is to continue to function effectively.
  1. VICE CHAIRMAN
  2. SECRETARY
  3. TREASURER Lyn West (SOS) has expressed an interest in this post
  4. POINTS EAST EDITOR
  5. POINTS EAST DISTRIBUTION MANAGER
  6. FOREST LIAISON OFFICER.
  Clubs to consider suitable willing candidates at their next committee meetings.

5 May, 4 June (AGM), 15 September & 10 November.